MAJOR FEATURES OF THE DPS PURCHASING SYSTEM INCLUDE:

-                      Vendor lookup by vendor number or the first few characters of the vendor name

-                      Purchase order types for warehouse shipments or direct ship to customers

-                      Complete access to pertinent inventory and vendor buying information while entering a purchase order, including multi-branch information

-                      24 month unit sales histories include 3, 6 and 12 month average sales per item

-                      Option to generate purchaser orders based on reorder points using industry standard calculations

-                      For imports, the system tracks container numbers, shipping dates, estimated port arrival dates, ship name, and other pertinent information

-                      Centralized purchasing tools for multi-branch companies

-                      Non-stock item features create a temporary inventory record for purchase order entry, tracking, receiving, and histories

-                      Inventory item lookup options include by item number, by vendor’s item number, by product class, by vendor, by the first few characters of the name

-                      In-process purchase order inquiries and reporting by PO number, by vendor, by product class, by item number, and by customer backorders

-                      PO receiving allows for partial, complete, or adjusted quantities.  For some manufacturers with EDI system, the vendor manifest can be downloaded in advance so that operator only needs to verify information once the shipment arrives and add locations.

-                      At the completion of entering a purchase order, the PO form may be immediately faxed to the vendor, including a cover page requesting confirmation of receipt.

-                      Revised PO’s can be refaxed to the vendor where only the changes are provided to the vendor instead of the entire PO

-                      In the event a purchase order must be cancelled, a cancellation notice may be faxed to the vendor

-                      A complete purchase history for each inventory item is maintained for a rolling 24 month time period

-                      A vendor charge back transaction may be entered to track credit requests and other amounts due from the vendor, with direct interface to the A/P subsystem

-                      The system includes a vendor return process which creates the necessary paperwork to be used by the warehouse to return material to a vendor.  This process is interfaced with the A/P subsystem.

-                      Whenever due dates are changed on specific purchase orders or line items on a purchase order, the system immediately notifies the operator which customers should then be contacted and notified of changes in delivery schedules.  The notification provides order detail and telephone information for the applicable customers.

-                      New inventory items may be created directly from within the purchase order entry process, eliminating the need to go to another part of the system and create SKU’s before completing the purchase order.

-                      Open purchase order quantities may be “reserved” for specific customer backorders and the system will immediately release the backorder as soon as the items are received into stock.

-                      As purchase orders are being entered into the system, the system will maintain a running total of value and total weight.

-                      Roll tags may be printed for all roll goods type items.

-                      Roll goods can be ordered in units of “feet.inches”, “square yards”, “lineal meters”, “square meters”, or “rolls”.  Average roll sizes are used in the calculations.

-                      The system allows the use of multiple purchasing currencies with exchange rate tables easily updated

-                      The system includes a calendar feature for the warehouse to schedule deliveries from freight carriers