MAJOR FEATURES OF THE DPS ACCOUNTS PAYABLE SYSTEM INCLUDE:
- Easy entry and system editing of vendor invoices
- Multiple general ledger distributions per invoice either by the operator or based on standard percentages to different accounts defined in the vendor records
- Cash discounts automatically calculated
- Correction of previously entered invoices through the adjustment process
- For those companies that deal in importing/exporting, the system accommodates multiple currencies with easy updates to an exchange rate table
- The system will handle multiple bank accounts, each with difference currencies if desired. This feature is especially accommodating for Canadian clients with both a Canadian and US bank account.
- “Held” invoices are automatically excluded from check print runs
- Cash requirements reporting by vendor and due date
- Manual check entry for full or partial payment of invoices
- Computer checks list invoice payment information and messages on the stub
- Immediate check printing for laser printer type checks eliminates the need for most manually prepared checks
- Check register and bank reconciliation functions facilitate account balancing
- Screen display of vendor account status including all unpaid invoices
- Automatic general ledger posting of all accounts payable invoice and cash disbursement activity
- Screen display of all payment information including check numbers and dates per invoice and/or vendor
- A complete tracking system for all claims submitted by your customers and eventually filed with your vendor. Each claim is assigned various status codes as it moves through its life cycle to eventual resolution.
- Long term inquiries for invoice and check information into previous years
- Matching and tracking of purchase order receipts and the vendor invoices associated with each receiving