MAJOR FEATURES OF THE DPS ACCOUNTS RECEIVABLE INCLUDE:

-                      Hot Key access to summary customer information from within any process in the system

-                      A special screen display showing a rolling 12 months aging summary for each customer, to assist in analyzing credit trends

-                      Customer groupings allow for major and minor customer classifications for sales analysis and for special pricing

-                      Multiple salesmen can exist for each customer

-                      Credit limit and past due grace periods

-                      Open invoice statements

-                      Automatic late charges can vary by customer, including printing or faxing late charge invoices

-                      Customer pricing includes a specified price level, discount level, or special pricing by customer/customer group by inventory item/product class

-                      Future due invoice dating allows for special payment terms without distorting aging categories

-                      Sales tax reporting by state, county, and local jurisdictions

-                      A complete system for tracking bad debt write-offs, including the option to continue sending monthly statements

-                      An inquiry process which will notify the operator of which invoices were marked paid with a particular customer check number – this information may be faxed directly to the customer

-                      Credit memo and return authorization processes include option to return to stock and to access a history screen of items previously sold to the customer to quickly verify pricing and quantities, including automatic restock charge options

-                      Cash application to invoices includes split payment, discounts taken, unapplied cash amounts with operator entered notes, and miscellaneous account/invoice balance adjustments and write-offs

-                      If multiple employees are involved in the collection of cash, the system provides for tracking of transactions at the “cash drawer” level

-                      Printing of bank deposit slips based on cash/check entry and the distributor’s checking account information

-                      The “start over” features within cash application allows the operator to quickly undo all payments for a particular check and start the application process again

-                      Flexible system for tracking unauthorized deductions made by customers and options to debit the deductions back to the customer

-                      Credit review of orders on hold allows option to release on account, COD, cash-in-advance or cancel the order

-                      Feature to allow the credit manager to enter an amount which the delivery driver is required to pick up from a customer when the next delivery is made – special form is produced to notify the driver

-                      Automatic interface to the general ledger subsystem for all invoice and cash transactions postings

-                      Complete array of reports covering aging and delinquent account analysis, invoice and credit memo registers, and cash receipts journals

-                      Daily management reports include:

.     Accounts Receivable posting reports to G/L

.     Invoice Register with complete gross profit analysis

.     Daily verification of A/R balances

.     Daily verification of A/P balances

.     Daily verification of inventory values

.     Snapshot of bank account balance

.     Snapshot of daily, monthly, and yearly sales and profits

.     The business owner may receive a daily email outlining critical information to his/her personal email account

-                      Complete tracking of all NSF checks received and subsequent payments applied again them

-                      Calculation of average days to pay by customer with rolling analysis

-                      Calculation of average days beyond due date and beyond invoice date by customer with rolling analysis

-                      Calculation of highest credit extended to customer with 12 month history

-                      Automatic generation of dunning notices for past due accounts

-                      Bonus points processing and reporting to notify customers of their “overbilling” balances

-                      Multiple bonus points programs may be active at one time, allowing for customers to qualify for multiple trips/promotions at the same time

-                      Both vendor and customer rebate tracking systems with file back processes to the major manufacturers

-                      Credit management “tickler” system by customer allows your credit manager to track discussions with and promises made by customers with specified follow-up dates – the system will then prompt the credit manager on the appropriate date for follow-up action – the system will even allow this to be invoice specific

-                      Order/invoice detail is available for very lengthy time periods – operators may view invoice history including payment details and even reprint invoices that were paid months/years before – many clients now use these features to eliminate boxes and boxes of invoice copies and other filing

-                      For those customers that may have more than one order delivered at a time, the billing system will assure that applicable delivery charges are posted to only a single order delivered on a particular day

-                      If after applying a customer check to open invoices there is a small balance left over, the system will automatically write-off that balance to cash discounts – the distributor sets up the amount to be used in the system parameter files

-                      Operators may enter explanations for unapplied cash entries that are then displayed throughout screens and reports

-                      Automatic process for sending out credit inquires on new accounts to other distributors and manufacturers

-                      Automatic process for responding to credit inquiries received from other distributors and manufacturers about customers

-                      Automatic process for faxing your credit application, including tax forms, to prospective new customers

-                      Many DPS clients now choose to fax their daily invoices and monthly customer statements to their customers with fax machines, saving hundreds and even thousands a year on mailing charges