The following is a list of documents that can be faxed and/or emailed directly from within the DPS system:
- Purchase Orders
- A display of all open orders for a selected customer
- An acknowledgement of a customer order placed within the system to the applicable customer
- Price quotes to applicable customers
- Inquiries to vendors requesting inventory and production information
- Customer Invoices (many DPS clients now fax their invoices instead of mailing them – saving them hundreds of dollars per year in costs)
- Customer Statements
- Past Due Notices to customers
- Memos created within messaging system that use your company letterhead
- Customer Credit Applications – your own forms
- Request for credit information from other distributors or manufacturers
- Responses to requests for credit information from those others sources about your customers
- Product Technical Specifications
- Material Safety Data Sheets
- Customer Back Order Acknowledgements
- Claims Forms – a document for an end user or your retailer to start the process for filing for a claim for defective or damaged material
- Any general document that you want to scan into the system for faxing to your customers
- Customer Price Lists
- A notification of upcoming COD deliveries and amounts for applicable customers notifying them that the delivery driver will be expecting to collect for payment for the material being delivered
- Vendor Charge Backs sent directly to the A/P department of your vendor